Roles that manage catalog buying activities with responsibility depending region scope:

• Support and implement catalog overall strategy for Asia Pacific region
• Support & provide guidance for catalog setup and maintenance
• Supplier & catalog onboarding
• Quality control & training per global standard
• Reporting & high level analysis
• Continous improvement on catalogue process and optimization
• Build good working relationships with internal buyers and sourcing community

Catalog Management System support roles:

• Provide administrative support to e-Catalog system to both suppliers and internal users
• Provide 1st level support, consulting and training related to catalog process and interface to 2nd level support

Detailed Role Description

Serving as Procurement Professionals:

• Execute and ensure catalog processes are align with the overall strategy and process flow
• Guide users for catalog setup and maintenance
• Contribute to increased user satisfaction through better selection, navigation and user experience
• Increase adoption of automation for purchasing activities
• Prepare, manage and administer onboarding of new catalog items and new vendors
• Maintain & review data quality in the e-Catalog system
• Generate required reporting, analyze reports and identify catalog improvements
• Perform supplier catalog training
• Support and execute governance program to ensure process is in alignment with global process
• Drive catalog usage utilization for the region
• Monitor catalog performances for countries under management
• Support testing and user roll out for new system, new process flow or improvement program
• Overall catalog maintenance scope
• Identify and manage vendor-managed catalog items

Dealing with Key Stakeholders / Business Partners:

• Maintain good relationships with suppliers and internal customers in scope
• Provide advice and support to internal customer with requirements related to catalog items in close cooperation with buyers and sourcing managers
• Provide feedback to purchasing and sourcing in respect of suppliers performance
• Contribute to the successful cooperation between region / country and sourcing community
• Explain facts, policies and practices related to area of work
• Support and interact primarily with colleagues of own sub-function
• Develop a network of contacts to build up relationships and strengthen the organizational, product and market knowledge

Relevant Qualification:

Completed tertiary education and / or relevant university degree and / or equivalent experience

Required Experience:

• Min 1-3 years of relevant experience in operational functions and especially in purchasing would be advantageous.
• Proficiency in English - reading, writing & speaking.
• Basic knowledge on negotiating and application experience.
• Synthesizes relevant information from industry and supplier analysis.
• Sound knowledge of purchasing practices and buying procedures
• Experience in working with MS Office suite (Office, Excel, Word, Powerpoint)
• Experience in SAP and/or Oracle system environment
• Working experience in building / mobilizing reports in MS Excel (using Pivots,Macro,Vlookup)
• Knowledge of working with VBA and Macro to automate reports & PowerBI would be advantageous
• Great communication style and analytical skills

Required Competencies and Skills:

DPDHL Leadership Attributes:

• Being Results Oriented – Supports others to understand company strategy and goals, help them to translate those in tangible objectives, made measureable contribution on promised results in a focused and disciplined way.
• Leveraging Strengths – Fully realized own potential and the potential of others, encouraged to grow and actively foster personal and career development. Embraced diversity and inclusion. Promote an open and honest feedback culture.
• Providing Purpose – Impressed others deeply by showing appreciation in the work of the team, by promoting collaboration towards stakeholders and leveraging his/her deep connection with the company purpose to others around him/her.
• Having and Creating Trust – Exemplified high integrity and reliability by following behavioral standards in alignment with our compliance rules and created a sense of unity and safety in a diverse company.
• Focusing on Clear Priorities – Provided a clear direction on what to focus on, took clear-cut decisions for the area of responsibility and aligned the team/organization to work on shared priorities.
• Being Positive about Challenges, Uncertainty and Changes - Championed turning initial challenges and setbacks into final success, kept team‘s spirit high and empowered others to embrace change. He/She anticipates change by visualizing future issues or opportunities and by preparing for them.

Additional Procurement Functional Specific Competencies:

• Application of Legal Standards & Policies – Laws and regulations; company rules policies and principles; procurement policies
• Sourcing Strategy & Category Management – Sourcing strategy development; category ownership and management
• Supplier Management & Market Knowledge – Supplier management; supplier market knowledge; innovation management
• Procurement Tactics – Procurement levers (e.g. RFP / RFI management); procurement tactics; communication and decision process
• Negotiation – Negotiation theory and concepts; negotiation process, principles, styles, tactics and power considerations; advanced concepts (e.g. Game theory)
• Contract & Risk Management – Contract management process, roles and tools; handling of uncertainties around contracts; risk types and factors; assessment process and KPIs, mitigation options and actions
• Purchase to Pay Processes & Operations – Tactical purchasing, purchasing support

• PURCHASING
• Buyer